If you are a business owner, you might already be aware about the hindrances of faxing the traditional way. Issues like paper jams, long waiting time, heavy cost of maintenance are the common problems of running a traditional fax machine.
It is no surprise why companies are searching for a better alternative to this. You might think that, when emails are already there why we need to fax at all! To answer this, let us tell you that many businesses still prefer faxes over email. Security, convenience and the need for digital signature exchanges are the primary reasons why companies prefer online faxing to send important business documents.
How to Send a Fax over the Internet?
Sending a fax online is as easy as sending an email. Let’s see what you need to do to get started with internet faxing.
Estimate your Fax Needs
Industries like real estate, pharmaceutical or insurance need to fax important documents on regular basis. But this may not be the case for you. Understand your business needs and estimate how many faxes you will need in a month. Whether it’s 200, 300 or 500 papers, when you have a number in mind you can easily explore the various online faxing plans and choose the right one as per your need.
Explore the Different Faxing Services
If your company deals with sensitive data, then data security and privacy might be a major concern. Hence, you need to choose your service provider very carefully. Checkout the various internet faxing services available in the market. At XenFax, we offer advanced data encryption to protect your important data from every kind of security threats. You can also opt for enhanced security features for an extra layer of protection.
Get Started with Internet Faxing
Once you have decided your fax service provider, just get started with sending your faxes over the internet. You can either login from your system or any fax app for android or iPhone. In case you already have the digital copy of the document, you are ready to roll. Or else, just get it scanned. Online faxing services also allow you to receive faxes from others. Some fax services even offer lifetime storage of your faxes.
Sending a Fax Online
It’s very easy to send a fax online. Follow the simple steps below once you have taken an online fax service.
- First of all, get the document scanned into a digital copy
- Then open the program from your online fax service provider
- Select the file that you want to fax
- Enter the recipient’s fax number that you want to send to
- You can also select multiple contacts at a time
- Click on the Send button
- You can see the document finishing transmitting
- And, you are done!
You can either send another fax or choose to close the program.
Online faxes are as safe as the traditional ones but with an added advantage of sending faxes from anywhere in the world. Get rid of those bulky fax machines and the endless issues associated. Explore the various online fax service providers available in the market and choose the right plan as per your business need.