Paper jams at the office. Toner low? Is ink empty? Are your signals busy? These are the varieties of unwelcomed business processes hiccups that take up supplies and slow down office productivity when depending on the traditional fax machines.
Contradictory to what many may understand, faxing is not gone – it is growing and emerging, according to Fortune magazine.
Both large businesses and small business owners in industries such as in accounting, finance, real estate, sales, healthcare, and law still massively depend on faxing as a principal medium of communication and to guarantee the continuous running of their business.
Due to their large turnover of timely, sensitive documents, these businesses experience the basic problems of using conventional fax machines, which are accessibility and maintenance costs.
Moreover, it is not only the companies that depend on faxing. One of the several approaches the NFL needs player contracts to be renewed is through fax.
No one understands this better than Elvis Dumervil, who made headlines when the Denver Broncos revoked his $ 8-million contract because the team did not get his contract renewal through fax within time (the problem is a broken fax machine).
This lack of assistance, expecting people to have access to a fax machine when faxing, and expensive maintenance cost assisted to make the push for New World automated solutions to Old World paper difficulties.
While the fax machine continues an important tool in a business environment, what’s developed to avoid maintenance costs, inadequate mobility, the need for paper and overall need of convenience is a new sort of faxing: online or internet faxing.
A study of small businesses, which concentrated on the faxing practices of U.S. workers, revealed that 85% of the workers still make use of faxing in some manner.
However, as growth in digital communication advances, it has become apparent that conventional fax is promptly losing its place in several offices and today’s workplace technology.
Online Faxing for Business
Online faxing is providing businesses the capacity to drive technology, convenience, and the ever-changing environment of the workplace where secure access online has never been more critical.
In addition, online faxing has released employees from their office desk and enabled them to continue being productive while still holding their information protected.
With online faxing, any mobile device, such as a laptop, tablet, or smartphone, can instantly be used as a compact fax machine. Most importantly, it is easy to use – you can log into your account, review faxes, transmit documents or edit contacts from any location with an internet connection.
For instance, a trucker in Boise, Idaho, can quickly and securely send a signed pickup order back to Los Angeles, California, from the convenience of a truck cab, instead of being attached to a desk or struggling to find a business office center.
Being prepared to manage the business while on the go means a broker in Miami, Florida, can transfer time-sensitive escrow documents with a client without having to reach by a fax machine in the office.
Online fax is crucial to today’s technology-driven business environment because it blends the cost-effectiveness, accessibility, and speed of email with the protection of fax transmission. That incorporation enables small business owners to conveniently send and get sensitive communications using their email, whether on a desktop, laptop, or mobile phone.
Secured faxes transmitted online through email go immediately from one point to another and present proof of delivery. Email may outlast the go-to means for business interaction, but online fax makes it reliable to send sensitive documents.
Emails are more sensitive to viruses and spam because they progress through many halts between the internet service provider to the email service provider’s data hubs where they can be blocked, making them exposed to a violation.
Sending online fax supports security, improves privacy and provides the sender command over who receives and views the information. Documents that require an important signature or acknowledgment can be sent online then signed digitally and delivered straight away.
Both national and state law gives electronic signatures the equal legal standing as handwritten signatures, making it simpler than ever before to manage business wherever you require to be. The days of being office-bound to seek business investments are finished.
While email continues the go-to method of business communication, online fax proposes acceleration, the scope for large documents and added security.
Here are five reasons to select online fax for business communications:
- Virus Menaces: Faxes are delivered as Portable Document Formats (PDF), which unlike emails, are less expected to suppress viruses.
- Spam Filters: Faxes are not obstructed like emails by spam filters.
- Data Privacy and Protection: Faxes are generally encrypted and cannot be hacked or decoded. Emails, on the other hand, can be prevented and read if not protected.
- Legal Acceptance: Email and file additions can be exceptional for daily communication, but are not usually allowed for legal documentation because attached files do not give a time-stamped copy of a document.
- Compliance with File Size: It is comfortable to send large files via online fax than email, as online fax does not come under any file size caps put in spot by email hosts.
Email is excellent for many private and business activities, but when it comes to dealing with critical business documents, online fax is reliable, allowing security and data protection.